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ByLaws Amendments Approved By Board of Directors


The Board of Directors approved amendments to the ByLaws that need membership approval.  The ByLaws Amendments and voting sheet can be found down below for your review and approval or, you can click on the following link to download and print the Amendments to review and vote at: 2020 Board of Directors Approved ByLaws

VOTING INSTRUCTION:  Please review the amendments and complete the voting page at the end of the document.  Once completed you can either email the voting page to the Business Manager BusinessMngr@MarineCorpsMustang.org or mail the page to be received No later than 1 August 2020 via US Mail to:

Marine Corps Mustang Association, Inc.
P.O. Box 190
Quantico, VA 22134-0190



Proposed Bylaws Amendments

 

Proposed Amendment #1

Section 4-04.  Associate Members

            Current section reads:  Section 4-04.  Associate Members. Upon application, Associate Membership may be conferred upon the spouse, widow, widower of a Mustang who is or was a member or eligible for membership (IAW Section 4-01. Membership above) and requests membership in The Mustang Association.  Associate members shall pay dues as a Regular Member, and shall have all privileges of membership, except the right to vote on matters pertaining to the Mustang Association, or to hold a National Office or Directorship.

            Approved new section: Section 4-04.  Associate Members. Upon application, Associate Membership may be conferred upon the spouse, widow, widower of a Mustang who is or was a member or eligible for membership (IAW Section 4-01. Membership above) and requests membership in The Mustang Association.  Associate Members of the Mustang Association shall be exempt from payment of dues and shall have all privileges of membership, except the right to vote on matters pertaining to the Mustang Association or to hold a National Office or Directorship. Associate Members need to apply for membership as an Associate Member and would be assigned an Associate Member number by the Business Manager.

 

Proposed Amendment #2

Section 4-08. Delinquent Dues

            Current section reads: Section 4-08. Delinquent Dues. Failure to pay dues within a sixty (60) days period of the due date shall be deemed delinquent and will result in loss of membership. Members who have been dropped from membership for nonpayment of dues may be reinstated, upon payment of dues for the current year.

            Approved new section:  Section 4-08. Delinquent Dues. Failure to pay dues within a sixty (60) days period of the due date shall be deemed delinquent and will result in loss of membership. Members who have been dropped from membership for nonpayment of dues may be reinstated, upon payment of dues for the current year.  Members who are reinstated shall be reassigned their original membership number.

 

Proposed Amendment #3

Section 4-09. Resignation.

            Current section reads:  Section 4-09. Resignation. Any member may resign from the Mustang Association upon written notification to the Board of Directors via the Business Manager. A member who has resigned may be reinstated after filing a new application for membership and the acceptance of the application by the Corporation in accordance with these Bylaws.

            Approved new section:  Section 4-09. Resignation. Any member may resign from the Mustang Association upon written notification to the Board of Directors via the Business Manager. A member who has resigned may be reinstated after filing a new application for membership and the acceptance of the application by the Corporation in accordance with these Bylaws.  If reinstated application is accepted by the Corporation, the member(s) shall be reassigned their original membership number.

 

Proposed Amendment #4

Section 4-10. Expulsion. 

            Current section reads:  Section 4-10. Expulsion.  Any member may be expelled by a two-thirds (2/3) vote of the Board of Directors for conduct unbecoming a member or prejudicial to the aims or repute of the Mustang Association, after notice and opportunity for a hearing are afforded the member complained against.  The member will retain all rights and privileges until final disposition of the complaint.  Expulsion shall be for a minimum of three (3) years, after which the expelled member shall be eligible to reapply for membership; the Board of Directors will review such application and determine if the expelled member should be reinstated.

             Approved new section:  Section 4-10. Expulsion.  Any member may be expelled by a two-thirds (2/3) vote of the Board of Directors for conduct unbecoming a member or prejudicial to the aims or repute of the Mustang Association, after notice and opportunity for a hearing are afforded the member complained against.  The member will retain all rights and privileges until final disposition of the complaint.  Expulsion shall be for a minimum of three (3) years, after which the expelled member shall be eligible to reapply for membership; the Board of Directors will review such application and determine if the expelled member should be reinstated. If the expelled member is reinstated his/her original membership number shall be reassigned to them.

 

Proposed Amendment #5

Section 6-02. General Powers (3rd paragraph)

            Current 3rd paragraph reads:  All members of the Board of Directors shall be a Charter or Regular member in good standing in The Mustang Association.  Candidates for election to the Board must possess the capability to communicate electronically, both oral and written, with other members of the Board of Directors in a timely manner and have a willingness to serve for the term of office.

             Approved new 3rd paragraph: All members of the Board of Directors shall be a Charter or Regular member in good standing in The Mustang Association.  Candidates must possess the capability to communicate effectively, both orally and written, using electronic email or other software program(s) with other members of the Board of Directors in a timely manner.  Candidates must have a willingness to serve for the specified term of office.

Proposed Amendment #6

Section 6-11. Executive Committee

            Current section readsSection 6-11. Executive Committee. The Board of Directors may by majority vote, designate to constitute an Executive Committee consisting of the President, Vice President, Secretary, Treasurer and one Director.  The Executive Committee shall have and exercise the full authority of the Board of Directors in the management of the business of the Corporation in between meetings of the Board of Directors.  The Business Manager shall serve as an Advisor to the Executive Committee.  The Executive Committee shall not have any power or authority as to:

(1)   The filling of vacancies in the Board of Directors

(2)   The adoption, amendment or repeal of the Bylaws

(3)   Action on matters committed by these Bylaws or resolution of the   Board of Directors to another committee of the Board of Directors

            Approved new section:  Section 6-11. Executive Committee. The Board of Directors may by majority vote, designate to constitute an Executive Committee consisting of the President, Vice President, Secretary, Treasurer and one Director.  The Executive Committee shall have and exercise the full authority of the Board of Directors in the management of the business of the Corporation in between meetings of the Board of Directors.  To be eligible to be a Director on the Executive Committee you must be a current Director of the association.  The Business Manager shall serve as an Advisor to the Executive Committee.  The Executive Committee shall not have any power or authority as to:

(1)   The filling of vacancies in the Board of Directors

(2)   The adoption, amendment or repeal of the Bylaws

(3)  Overrule decisions made by other Committee's nor shall they overrule those actions/decisions approved by the Board of Directors

 

Proposed Amendment #7 

Section 6-13. Removal of Directors

            Current section reads: Section 6-13. Removal of Directors. Any Officers or Directors may be removed from office for just cause by the affirmative vote of two-thirds (2/3rd) of the remaining members of the Board of Directors.  Just cause shall consist of conduct unbecoming an officer which is detrimental to the interests of The Mustang Association or non-performance of assigned duties.

            Approved new section: Section 6-13. Removal of an Officer or Director.  Any Officer or Director may be removed from office for just cause by the affirmative vote of two-thirds (2/3rd) of the remaining members of the Board of Directors.  Just cause shall consist of conduct unbecoming an officer which is detrimental to the interests of The Mustang Association or non-performance of assigned duties.  Any Officer or Director that has been removed from office may not again apply for any Officer or Director position once removed.
 

Proposed Amendment #8

Section 7-01. Officers. (subparagraph (2))

            Current subparagraph (2) reads: (2) When the office of Vice President becomes temporarily vacant or when he/she cannot serve for or in place of the President, the Board of Directors shall appoint, by a majority vote, an Acting President or Vice President to serve until the President or Vice President is able to resume their duties or their term expires whichever is sooner.

            Approved new subparagraph (2): (2) When the office of President or Vice President becomes temporarily vacant or when he/she can no longer serve, the remaining members of the Executive Committee and the Board of Directors shall appoint, by a majority vote, an Acting President or Vice President to serve until the President or Vice President is able to resume their duties, their term expires, or a special election is held, whichever is sooner.

 

Proposed Amendment #9

Section 6-04. Election

            Current section reads: Section 6-04.  Election.  The slate of candidates for Officer and Director shall be published prior to the Membership Meeting in the “MESTENGO” and posted on the website.  Nominations from the floor at the Annual Meeting shall not be accepted.  Voting on the election of Officers and Directors shall be by written ballot and shall be determined by plurality vote.

            Approved new section: Section 6-04.  Election.  The slate of candidates for Officer and Director shall be published prior to the Membership Meeting in the “MESTENGO” and posted on the website.  Nominations from the floor at the Annual Meeting may be accepted.  Voting on the election of Officers and Directors shall be by written ballot or oral vote at the Annual Meeting and shall be determined by plurality vote.


Proposed Amendment #10

Section 11-04. Financial Reports.

            Current section reads: Section 11-04.  Financial Reports.  Quarterly and annually, a financial 

statement showing the revenues and expenses of the Corporation for the previous reporting 

period showing the assets and liabilities and changes therein for the previous reporting period, 

and a report of the revenues, expenses, assets, liabilities and changes therein of trust fund 

balances for the previous reporting period, as well the size of the current membership (indicating 

involuntary and voluntary terminations) through the previous quarter of the current fiscal year, 

verified by the President and Treasurer, shall be published in the Directory, MESTENGO and 

posted on the Website (Member Section) and shall be reviewed and approved by the members at 

the annual membership meeting, then filed with the minutes of that meeting at the National 


             Approved new section: Section 11-04. Financial Reporting. 
Treasurer will submit a monthly 

financial report to the Executive Committee and the Board of Directors. The report will contain 

five categories: 

  1. Balance on hand at the beginning of the reporting period
  2. Receipts (less detail)
  3. Disbursements (less detail)
  4. Balance on hand at the end of the reporting period
  5. Savings Account total

(1)   Treasurer will submit a quarterly financial report to the Secretary for inclusion as an Agenda item for the scheduled quarterly conference call.  This report will include line-item detail of the five categories listed above.

(2)   Treasurer will prepare an annual financial report to be submitted to the Executive Committee and the Board of Directors.  Report will cover line-item of receipts and expenses.  Report will be submitted as early as practical following the end of the Associations fiscal year.

(3)   The Secretary will insert the latest monthly report into the members area of the Mustang Association website.

(4)   The Business Manager will include the latest quarterly report in the upcoming publication of the MESTENGO.


Proposed Amendment #11

 

Section 11-21. Chapters.

            Current section reads:  Section 11-21.  Chapters.  The formation of Chapters of the Mustang Association is encouraged.  Upon application, via the President of the Board of Directors may approve the establishment of unincorporated local Chapters of The Mustang Association.  Bylaws or changes to the Bylaws of such Chapters shall be approved by the Board of Directors and shall be consonant with the Articles of Incorporation and these Bylaws.   Chapter membership shall be limited to active members of the National Association.  The Mustang Association may terminate such Chapter (s) by two-thirds (2/3) vote of the Board of Directors.  (See Board of Directors Resolution #9 Mustang Association Chapters for details)

           Approved new section: Section 11-21.  Chapters.  The formation of Chapters of the Mustang Association is encouraged.  Upon application, via the President, the Executive Committee and Board of Directors may approve the establishment of unincorporated local Chapters of The Mustang Association.  Bylaws or changes to the Bylaws of such Chapters shall be approved by Executive Committee and Board of Directors and shall be consonant with the Articles of Incorporation and these Bylaws.  Chapter membership shall be made up of active members of the National Association. Local Chapters may have Associate members who are not identified as active members of the National Association, see Section 4.04.  The Mustang Association may terminate such Chapter (s) by two-thirds (2/3) vote of the Board of Directors. 

  

VOTING BALLOT FOR PROPOSED AMENDMENT CHANGES TO BYLAWS DATED 21 May 2020 AS APPROVED BY EXECUTIVE COMMITTEE AND BOARD OF DIRECTORS

 

Please identify your vote for the following Bylaws changes by checking either the “Yes” or “No” Box, fill out your information clearly at the bottom of the page and return this ballot, no later than 1 August 2020, to the Business Manager of the Association by either email: BusinessMngr@MarineCorpsMustang.org or by U.S. Mail to the following address:

 

Marine Corps Mustang Association

P.O. Box 190

Quantico VA 22134-0190

 

 

Proposed Amendment #1: Section 4-04. Associate Members.

                        _______Yes                            ______No

  

Proposed Amendment #2: Section 4-08. Delinquent Dues.

                        _______Yes                            ______No

 

Proposed Amendment #3: Section 4-09. Resignation.

                        _______Yes                            ______No

 

Proposed Amendment #4: Section 4-10. Expulsion.

                        _______Yes                            ______No

 

Proposed Amendment #5: Section 6-02. General Powers. (3rd paragraph)

                        _______Yes                            ______No

 

Proposed Amendment #6: Section 6-11. Executive Committee.

                        _______Yes                            ______No

 

Proposed Amendment #7: Section 6-13. Removal of Directors.

                        _______Yes                            ______No

 

Proposed Amendment #8: Section 7-01. Officers. (subparagraph (2))

                        _______Yes                            ______No

 

Proposed Amendment #9: Section 6-04. Election.

                        _______Yes                            ______No

 

Proposed Amendment #10: Section 11-04. Financial Reports.

                        _______Yes                            ______No

 

Proposed Amendment #11. Section 11-21. Chapters.

                        _______Yes                            ______No

 

 

TYPE OR PRINT YOUR NAME HERE: ________________________________________________

 

RANK:  _______________________

 

MEMBER#: ____________________

 

DATE: ________________________